Finale Inventory allows you to add stock directly into your system using the mobile barcode scanner, even if you are not using the purchase order (PO) process. This is a quick and convenient way to record new stock into a storage location.
https://youtu.be/Iia7iwNxQyo
When to Use Add Stock
Use this feature if:
You are not managing receipts through purchase orders.
You receive miscellaneous items you want to put directly into inventory.
You need to add demo, promotional, or manually acquired stock into Finale quickly.
Example Scenario
Product: Western Digital Hard Drive
Current inventory: 0 units on hand
Goal: Add 2 units directly into location A08.
Adding Stock on the Scanner
From the scanner Home screen, press More > Add Stock.
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The scanner will prompt you for a sublocation.
Scan the bin, rack, or shelf barcode where the product will be stored.
Example: Scan the A08 sublocation barcode.
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Next, scan the product barcode on the item.
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Repeat scanning for each unit you wish to add.
Syncing Back to Finale
After finishing, press Menu ? Exit to Main Menu.
Dock or connect the scanner to Finale and choose Barcode Scanning > Connect to Mobile Scanner.
Review the pending stock additions (change type: Add Stock).
Press Sync to transmit the updates to the Finale cloud.
Verify your stock on the Stock screen—the two hard drives will now appear in A08.
Tips
Always sync before and after using the scanner to ensure your database is up to date.
Print and affix sublocation barcodes (Reports > Labels) to bins and shelves for faster scanning.
For bulk adds, use the type quantity feature in scanner settings to avoid scanning each unit individually.
Need Help?
If you have any questions about adding stock or scanner workflows, contact Descartes Customer Support.
Frequently Asked Questions
What plan level is required for access to the mobile barcode scanner?
The mobile barcode scanner is available on Gold Plans and above.
Is the physical scanner included with my Finale Inventory subscription?
We do not provide or sell any hardware. If you are upgrading your plan for access to Finale's Mobile Barcode Scanning features, you must purchase a scanner on your own, and can use one of our preferred vendors if you wish.
What are the hardware requirements for the mobile barcode scanner?
ANDROID-OS Based Minimum hardware requirements:
Operating system version: Android OS 8.1 or greater
Hardware specifications:
• WiFi 802.11a/b/g/n
• Touch Display
• 1GB RAM / 8GB Flash
• 1D/2D barcode scanner or embedded camera
I am using the free trial of Finale Inventory, how do integrate my mobile scanner with my trial account?
Please contact Descartes Customer Support or your Implementation Consultant directly to enable access.
How do I change the Orientation of the Barcode Scanner screen?
The mobile barcode scanner software has a Toggle screen hot spot on the top of every screen in the app. Click the area under the title bar to swap your orientation.
How do I type a quantity on the scanner?
Press the Up arrow, on the bottom-of your screen in the app, BEFORE you scan the items you intend to receive or count. That will open up a quantity box for you to type into.
How do I use my own scanner with the Finale Inventory scanner app?
Ensure that your scanner is running on Android-OS 8.1 and that you are on the appropriate plan level to access Finale's barcoding features. The barcoding app can be downloaded directly from the Google Play Store.
Where do I purchase the scanner?
We have two preferred vendors that are recommended to purchase your scanner with however you may ultimately purchase a scanner from anywhere you wish. Our preferred vendors are Barcode-Arena and AML. Please note that Finale's Mobile Barcode Scanner app is only compatible on Android devices.
How do I know what version my scanner is running?
From the main screen of the Finale IMS Barcode Scanner app, click "More" until you reach option #18 "About." Selecting this option will tell you exactly which version of the app you're running on that device.
What is the difference between a USB/Bluetooth scanner and a Mobile Scanning device?
USB/Bluetooth scanners can plug directly into a phone or computer for the purpose of scanning a barcode, whereas a Mobile Scanning Device acts as one handheld tool to run Finale's Mobile Barcode Scanner app and scan barcode information simultaneously.
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