The transfer operation in Finale Inventory lets you move inventory from one sublocation to another using the mobile barcode scanner. This is a quick and efficient way to keep stock locations accurate.
https://youtu.be/j0IcIr5MYjo
When to Use a Transfer
Use the transfer function when you need to:
Move items between shelves, bins, or bays in the same warehouse.
Consolidate stock from one area into another.
Reorganize inventory for packing, picking, or replenishment.
Example Scenario
In this example:
Starting the Transfer on the Scanner
From the scanner Home screen, select Transfer.
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The scanner will prompt you to:
Scan the “From” sublocation (e.g., M3).
Scan the “To” sublocation (e.g., M1).
Scanning Items to Transfer
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Once locations are set, scan the product barcode for each item to move.
Each scan transfers 1 unit from the source to the destination.
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Repeat until you’ve transferred the desired quantity.
The scanner displays confirmation at the bottom (e.g., “Last 1 of Apple Pie”).
Reviewing Transfers
Completing the Transfer
Exit back to the Main Menu when finished.
On your next Sync, the transfer will upload to the Finale cloud.
The stock screen in Finale will reflect the new quantities at each location.
Tips
If you need to transfer only part of the stock, scan only the number of items required.
Always scan location barcodes rather than selecting manually—this reduces errors.
Use printed sublocation labels (from Reports ? Labels) to speed up scanning.
Need Help?
If you have questions about transfers or scanner workflows, reach out to our team at Descartes Customer Support.
Frequently Asked Questions
What plan level is required for access to the mobile barcode scanner?
The mobile barcode scanner is available on Gold Plans and above
Is the physical scanner included with my Finale Inventory subscription?
We do not provide or sell any hardware. If you are upgrading your plan for access to Finale's Mobile Barcode Scanning features, you must purchase a scanner on your own, and can use one of our preferred vendors if you wish.
What are the hardware requirements for the mobile barcode scanner?
ANDROID-OS Based Minimum hardware requirements:
Operating system version: Android OS 8.1 or greater
Hardware specifications:
I am using the free trial of Finale Inventory, how do I integrate my mobile scanner with my trial account?
Please contact Descartes Customer Support to enable access.
How do I change the Orientation of the barcode scanner screen?
The mobile barcode scanner software has a toggle screen hot spot on the top of every screen in the app. Click the area under the title bar to swap your orientation.
How do I type a quantity on the scanner?
Press the UP arrow, on the bottom-of your screen in the app, BEFORE you scan the items you intend to receive or count. That will open up a quantity box for you to type into.
How do I use my own scanner with the Finale Inventory scanner app?
Ensure that your scanner is running on Android-OS 8.1 and that you are on the appropriate plan level to access Finale's barcoding features. The barcoding app can be downloaded directly from the Google Play Store.
Where do I purchase the scanner?
We have two preferred vendors that are recommended to purchase your scanner with however you may ultimately purchase a scanner from anywhere you wish. Our preferred vendors are Barcode-Arena and AML. Please note that Finale's Mobile Barcode Scanner app is only compatible on Android device.
How do I know what version my scanner is running?
From the main screen of the Finale IMS Barcode Scanner app, click More until you reach option #18 About. Selecting this option will tell you exactly which version of the app you're running on that device.
What is the difference between a USB/Bluetooth scanner and a Mobile Scanning device?
USB/Bluetooth scanners can plug directly into a phone or computer for the purpose of scanning a barcode, whereas a Mobile Scanning Device acts as on handheld tool to run Finale's Mobile Barcode Scanner app and scan barcode information simultaneously.
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